How to Create a WhatsApp Chatbot in 2024: A Comprehensive Guide for Small Business Owners
How to Create a WhatsApp Chatbot in 2024: A Comprehensive Guide for Small Business Owners

How to Create a WhatsApp Chatbot in 2024: A Comprehensive Guide for Small Business Owners


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In the growing era of digitization, there is no denying that WhatsApp is fast becoming a leader in the field of communication. With more than 100 billion messages sent per day, this messaging application has grown into the most popular instant messaging platform in the world. Since the pandemic and the subsequent lockdowns, WhatsApp has had an increase in traffic and usage by 40%. Businesses have started to integrate WhatsApp APIs and Chatbots into their customer support operations to take advantage of this leading application. It is safe to say that many businesses have multiplied their customer engagement and sales with the help of WhatsApp Chatbots. Furthermore, enabling Chatbots also provides your business with real-time automated responses that reduce resources and time spent on customer support in turn increasing customer satisfaction.

What is a WhatsApp Chatbot?

How a WhatsApp chatbot works

A WhatsApp Chatbot is a computer program that mimics human conversation through text on the WhatsApp messaging platform. It can automatically respond to different customer inquiries, ranging from customer service to sales, and can be integrated using the WhatsApp Business Platform. The goal of a WhatsApp Chatbot is to offer an interactive and conversational experience for users on a messaging platform they already use regularly to communicate with friends and family. Whether using scripted responses or AI-driven interactions, WhatsApp Chatbots enable customers to access information and complete tasks with a business.

Looking for a WhatsApp chatbot to automate workflow? Try out one of our healthcare bot now!

Why Your Business Needs a WhatsApp Chatbot?

The widespread use of WhatsApp as a preferred method of communication, along with the changing preferences of consumers who now seek swift and convenient ways to interact, has made WhatsApp chatbots an essential tool for businesses. These chatbots not only significantly enhance the customer experience by providing immediate and personalized responses but also help businesses streamline their operations. By automating routine inquiries, they effectively reduce the workload on human customer service agents, allowing these agents to focus on more complex issues that require human intervention. Furthermore, WhatsApp chatbots serve as a goldmine of data, collecting valuable insights through every interaction with customers. This data can then be analyzed to understand customer behavior better, improve service offerings, and make informed business decisions, further solidifying the indispensable role of WhatsApp chatbots in today's digital communication landscape.

Introduction to WhatsApp Business API

WhatsApp initially launched its business application as a free-to-download/use tool for small businesses that were looking to connect with their customers and exhibit their products to a wider audience. The success of the application and the demand for a similar tool within medium-to-large scale businesses drove WhatsApp to create WhatsApp API, the ubiquitous tool for business management and communications.

With the WhatsApp API, SaaS (Software as a Service) businesses have created highly personalized tools to better the WhatsApp platform. These customizable tools not only help businesses engage with customers but also manage customer interactions efficiently through WhatsApp Chatbots and several automations. The API also offers easy integration with CRMs (Customer Relationship Management tools) and other database platforms.

Read More: All you need to know about WhatsApp Business API

Key Considerations When Building Your WhatsApp Chatbot

Before diving into the world of chatbot development, it's crucial to take a step back and consider several key factors that will influence the success and effectiveness of your chatbot. Here are some aspects to think about:

  • Purpose and Goals: It's essential to define clear, actionable objectives for your chatbot right from the start. Are you looking to enhance customer support by providing quick answers to common questions? Or is your chatbot aimed at generating leads by engaging potential customers in conversation? Perhaps you're focused on driving sales through personalized product recommendations. Identifying the primary function of your chatbot will guide its development and integration.
  • Customer Experience: The user experience should be at the forefront of your chatbot design. A successful chatbot doesn't just perform tasks but does so in a way that feels seamless and intuitive to the user. Design conversations that are not only efficient but also engaging and human-like, making users feel as though they're interacting with a real person. This involves careful planning of the chatbot's dialogue structure, response accuracy, and personality.
  • Compliance and Privacy: In today's digital age, data protection and user privacy are more important than ever. Your chatbot must comply with all relevant data protection regulations, such as the General Data Protection Regulation (GDPR) in the European Union or other local laws.

Taking the time to thoroughly consider these aspects before beginning chatbot development will not only ensure that your chatbot is more effective and engaging but also that it aligns with legal standards and user expectations, ultimately contributing to a more positive reception and higher adoption rates.

Limitations of WhatsApp Business

While WhatsApp Business is a blessing to small business owners as it lets them provide instant customer support without the need for an office or a website, there are several limitations to it. Since it is modelled after WhatsApp, it can only allow businesses to have a simple communication profile that can be handled by one-to-three people. This makes it less scalable in terms of size. It also does not support third-party apps as it's a closed platform. Lastly, it does not provide that many integration opportunities for businesses and it does not hold the capability to build your own WhatsApp chatbot. So, this might be an appropriate choice for smaller businesses, but businesses that have the resources to expand might have better results if they use WhatsApp Business API, especially if they would like to employ a bot.

Choosing a WhatsApp Business Solution Provider

To access the WhatsApp Business API and create a chatbot, you’ll need to work with a WhatsApp Business Solution Provider like Gallabox. These providers facilitate the integration process, ensuring your chatbot is set up for success.

Suggested read: How to Automate WhatsApp Business Messaging

Step-by-Step Guide to Creating a No-Code WhatsApp Chatbot on Gallabox

The following is a guide on how to build a no-code WhatsApp chatbot with Gallabox.

  1. Set Up a WhatsApp Business Profile: Before diving into chatbot creation, establishing a WhatsApp Business Profile is crucial. It not only adds credibility but also provides features that elevate customer support via WhatsApp.
  2. Design Your Chatbot’s Flow with Gallabox's No-Code Builder & Ready-made Bot Templates: Our platform not only features a user-friendly drag-and-drop builder, allowing individuals of any skill level to effortlessly construct highly interactive chatbots but also offers a range of ready-made templates that can be deployed with just one click. This approach eliminates the barrier of coding knowledge and makes it accessible for anyone to create sophisticated chatbot solutions tailored to their specific needs, with the added convenience of quick deployment options.
  3. Seamless Integration and Automation: Equipped with advanced inbuilt bot connectors, our platform facilitates easy and seamless data transfer between your chatbot and a wide range of third-party tools. This unique capability enhances the functionality and versatility of your chatbots, enabling direct payment collection within the bot flow, thus streamlining operations and improving customer interactions.
  1. Efficient Team Collaboration: Our platform promotes a collaborative working environment by allowing the assignment of chatbots to specific agents or team members following predetermined actions. This feature ensures that every interaction is handled by the most appropriate person, thereby optimizing the user experience and fostering a more coordinated and efficient team effort

Launch and Promote Your WhatsApp Chatbot: Inform your existing customers about your new WhatsApp Chatbot through targeted marketing promotions using a WhatsApp QR code generator and enhance your chatbot’s visibility by promoting it across various digital platforms, ensuring it reaches a broad audience.

11 Best Real-Life WhatsApp Chatbot Examples from Famous Brands - Gallabox Blog
Discover 10 real WhatsApp Chatbot examples that will ignite your creativity. Explore innovative ways to leverage WhatsApp automation for enhanced user experiences.

Advantages of Using Gallabox for Your WhatsApp Chatbot

Now that you’ve seen the step-by-step guide for creating a WhatsApp Chatbot using Gallabox, we would like to showcase some of the benefits of building a chatbot with us:

No code

We at Gallabox provide no-code chatbot solutions to all our customers. As the name implies, no-code chatbots are chatbots that can be set-up easily and you don’t need any coding knowledge to create this. So, if you’re an entrepreneur, you don’t need any coding experience to create a chatbot that will help you build your company.

Dashboard/Analytics Performance

Gallabox offers an advanced dashboard and analytics suite, providing users with deep insights into their chatbot's operations. This comprehensive toolset allows you to monitor various performance metrics, such as customer dropout points and the average duration to complete a bot flow. With this information at your fingertips, you can fine-tune your customer engagement strategies, ensuring that your chatbot effectively meets the needs of your audience, thereby enhancing user experience and satisfaction.


Since our no-code chatbots do not require time and effort to set-up, they provide great value for money. They are highly scalable with the ability to incorporate and grow with time. Also, since they do not require any coding knowledge, the development process is a lot faster.


If you’re a business that is looking to expand into other regions, then Gallabox can provide multilingual chatbot options that can help you connect with regional clients in their own language. This will help you reach more clients, connect with them in a more personalized manner and help you provide even better customer service.

Industry-wise templates

As one of the leading WhatsApp Business Service Providers in India, Gallabox has created superior WhatsApp Chatbots for clients in various industries. The following are some of the industries for which we have created customized templates:

  • Education - Our education chatbot templates were created with the goal of helping schools, universities & other educational institutions with their admissions, customer support & online classes.
  • Travel - Gallabox’s travel chatbot templates were designed to help travel agencies assist customers with their bookings, provide real-time notifications/assistance & help customers create customized travel plans.
  • Banking & Financial Services - Our BFSI chatbots help companies in the banking sector offer personalized insights to customers and help them manage their financial portfolios efficiently. They also offer secure payment facilities with Integration Partners.
  • Real Estate - Our real estate chatbots help agents recommend & promote listings, answer FAQs & support clients 24/7. Agents can also offer virtual property tours using our chatbots.
  • E-Commerce - Our specialized e-commerce chatbots were designed with the goal of helping e-commerce businesses provide real-time assistance to customers and generate valuable insights using a completely customized conversation flow.
Suggested read: 26 Must-Have WhatsApp Business Message Templates

Build your own No-code WhatsApp Chatbot with Gallabox in under a Minute!

No-code chatbots can save a lot of time for businesses that need to set up a solution that requires extensive coding. We at Gallabox provide a WhatsApp chatbot solution that is completely user-friendly, simple and quick to use.

A chatbot is a 24x7 support software you as a growing business require to increase customer satisfaction, elevate lead generation through data collection and, assist in FAQs and queries. It is available at every hour to help your customers when an agent or sales staff cannot attend to. We hope that this guide provided an overview of WhatsApp Chatbots and the benefits of partnering with a WhatsApp Business tool like Gallabox. Book your demo today or start our 7-day free trial and embark on your Chatbot journey.

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Thanks for being here : ) I’m Nihal - #TheSaaSGuy So much in love with SaaS that I end up bringing every conversation to SaaS products. Sometimes also convinces you on purchasing a few.